Seminar Rooms

The Lamont campus is open and available to Lamont employees for ordinary business, including meetings and events, Monday to Friday, 9am to 5pm. Events in Seminar Rooms may be scheduled by any Lamont employee during normal business hours. You can book most seminar rooms for internal events at Lamont via the Seminar Room Calendar, with a few that require you to contact a department representative.*

If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event. Event fees may apply.

If your event is outdoors, after hours, has other special requirements, or is sponsored by other than a Lamont employee grant budget, please complete the Event Form 30 days prior to your event. Event fees may apply.

Space rental fees may apply: If meeting participant costs are being paid for by an organization or funding source other than Lamont employees' personal research grants, then space rental fees will be charged in addition to event fees unless a specific exemption is granted by the LDEO Director. Contact [email protected] for confirmation and rates.

Seminar Room Etiquette

  • Keep noise to an acceptable level, especially when using public areas for breaks, as many rooms sit in the middle of office space. 
  • Restore room furnishings as they were prior to your meeting.
  • Put your trash and recycling in bins, and wipe down surfaces as needed.

For more information or questions about the use of seminar rooms, contact Pat Ables at 845-365-8864 / [email protected].

Advance notice is required before booking this area. Please contact Moanna St. Clair (ext. 8300) or Arlene Suriani (ext. 8304).

The Comer Café area is located on the 1st floor at the rear of the building before entering the 1st floor Seminar Room. It is a perfect area for catered events using the Seminar Room and is booked separately from the Seminar Room. The area can also be used for events not involving the Seminar Room.

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Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

Comer Café Area

The Comer Seminar Room is a spacious room located at the rear of the 1st floor. It is handicapped accessible and seats approximately 100 people. The room has state-of-the-art equipment and is user-friendly. There is a café area outside of the seminar which can also be booked for any catering needs.

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Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

Comer 1st Floor Seminar Room
Comer 1st Floor Seminar Room - Deck
Comer 1st Floor Seminar Room - Deck

The Quentin J. Kenny Board Room is located at the rear of the building on the 4th floor. It is a video conference room that will seat 12 people around a table, with extra seats available around the outer perimeter of the room. The room is handicapped accessible.

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Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

Comer Quentin J. Kennedy Board Room
Comer Quentin J. Kennedy Board Room
Comer Quentin J. Kennedy Board Room Deck
View from Comer Quentin J. Kennedy Board Room Deck
Comer Building

The Monell Auditorium seats 180 people and has access to five handicapped places. It also has the capability of accommodating the hearing impaired. 

The upper and lower lobbies adjoining the auditorium can be used for receptions and cocktail parties. There is a full kitchen off the lower lobby that has been set up to meet catering requirements. 

Please remember that these areas sit in the middle of office space. Noise level should be kept to an acceptable level especially when using public areas for breaks.

The space is reserved on a first-come, first-served basis. Plan ahead for major events.

To ensure that the auditorium and the audio/visual equipment are well=maintained, certain rules need to be followed. The projection booth is kept locked when the auditorium is not in use. Only qualified technicians are allowed into this room. The onstage podium must never be moved. There is a wiring system that goes from the podium to connections in the floor. Even moving the podium the slightest bit can mean distorted or no projection capabilities. The auditorium itself is a food-free environment. Please do not bring any food or drinks into the room. The whole Monell Building is smoke-free so obviously there is no smoking in either the auditorium or the lobbies.

There is a customary three-day lead-time in booking the auditorium. When booking, you must indicate what your audio/visual needs will be. Failure to do this could result in the equipment not being set up for your meeting and/or a technician not being available to run it for you.

Audio/visual equipment includes:

  • slide projectors
  • overhead projectors
  • visual viewer
  • video recorder and player
  • DVD player
  • PowerPoint presentation capability
  • video conferencing system
  • hook-up for laptop computer display
  • internet accessibility

It also has a public address system which has available:

  • wireless, podium, lavaliere, and table microphones

This equipment can only be run by a trained, qualified technician.

Use of the Upper and/or Lower Lobby

We reserve the right to charge a clean up fee of $200.00 for use of the lobbies during off hours. If special clean-up such as shampooing rugs is necessary (e.g., because of food spills), this charge will be borne by the user whether during regular working or off hours.

A/V Support

Lamont personnel will be responsible for technical support for use of the auditorium for single day meetings lasting no longer than 3 hours, Monday through Friday, from 9am to 5pm. There is no charge for this service. For conferences lasting longer than 3 hours or for any off-time use of the a/v equipment, an external technician must be hired.

Book This Room

Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

Monell Auditorium
Monell Auditorium - Upper Lobby
Monell Auditorium - Upper Lobby to Lower Lobby
Monell Auditorium - Lower Lobby
Monell Building

This room is located inside the general  space of Seismology on the 1st floor. It seats 12 people comfortably around a large table with room on the perimeter.

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Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

The Seismology Seminar Room is located on the second floor of the Marine Biology / Seismology Building. It has seating for 40 people seminar style. It is not handicapped accessible. Drink and food setups are not allowed in the seminar room. If you wish to have refreshments, they will need to be set up in the Seismology kitchen. Food and drink may be taken into the seminar room. 

The seminar room has the following audio/visual equipment:

  • Connection in middle of room for laptop projection
  • Wide screen
  • PowerPoint presentation capability
  • 1 Sun workstation
  • 2 regular slide projectors
  • 2 long throw slide projectors
  • Overhead projector
  • Internet accessibility

The Seismology Seminar Room is the perfect room for meetings of an intermediate size.

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Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

This room is located on the second floor of the Seismology/Marine Biology building. It is not handicapped accessible. It is a conference room containing a large table that seats 10 people comfortably. There is no internet access or a phone line in the room. Arrangements can be made for an overhead projector.

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Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

The Storke Conference Room can hold about 25 people and is currently set up for roundtable meetings. The room is 20 feet wide by 22 feet long. It has a large-screen monitor mounted on the wall for presentations/Zoom meetings and a large whiteboard is planned. There is a kitchenette next to the conference room, an attached cloakroom, and bathroom facilities are down the hallway. There is a large picnic table outside that can be used as a break area. Car/bicycle parking is available.

Book This Room

Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

Storke Conference Room

There are several seminar rooms on campus that can be used at the discretion of individual groups. Below is a listing of these rooms, who is responsible for booking them, and what equipment is available.

137, 205 and 209  Monell Building

These rooms are located in the Monell Building. 137 & 205 have a large table and comfortably seat 15 people. They are handicapped accessible.

Room 209 has video conference capabilities. The following audio/visual equipment is available:

  • overhead projector
  • access to slide projectors
  • ceiling mounted LCD projector capable of projecting from laptop computers
  • PC that will enable PowerPoint presentations

To book any of these rooms in the Monell Building, contact Pat Ables at ext. 8864 / [email protected].

Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

304 Oceanography Conference Room

This room is on the third floor of Oceanography. It will comfortably fit 8 or more with some difficulty. It is not handicapped accessible and has no windows. It has the following audio/visual equipment:

  • white board
  • access to overhead projector
  • access to slide projector

This room is booked through Parami Hettiarachchi at ext. 8336 / [email protected].

Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.

113 Geoscience Conference Room

This is a seminar room located on the first floor of Geoscience. It is truly a conference room in that it has a large table that will comfortably seat 20-25 people. It is not handicapped accessible. 

The room has the following audio/visual equipment:

  • conference quality speaker phone
  • overhead projector
  • screen
  • white board
  • portable computer projector (must be specifically requested)
  • internet accessibility (some security restrictions apply)

This room is booked through Mariana Miasoiedova at ext. 8988 or [email protected], who can also schedule the projector and explain restrictions on internet access.

Note: If you require support from Facilities for your event (e.g., catering, external guests or vendors, special room setups, building unlocking), please complete the Event Form two weeks prior to your event, or 30 days prior for more complex requests.