Subcontract Proposal Procedure

A subcontract is the proper document to be used whenever any portion of the research is to be performed by another institution, organization or outside company. It is a formal arrangement that is subject to the terms and conditions of the prime award.

LDEO Proposal Containing a Subcontract
If the LDEO proposal is to include a subcontract, the investigator should obtain three bids or justify a sole source choice. The prospective subcontract recipient should submit the following items to be included in the LDEO proposal:

Cover Page (signed by PI and officials)
Statement of Work
Budget
Curriculum Vitae of each PI
Debarment Form and Standard Certification

The total amount of the subcontract is listed under the Other Direct Cost category of the LDEO investigator's budget.

The LDEO PI must complete a Basis of Selection of Subcontractor form available in the Contracts Office. This form is not included in the body of the LDEO proposal. The original form should accompany the LDEO proposal package.

If the proposal is funded, the Office of Research Administration will prepare and issue a subcontract accordingly.

LDEO Proposal Requesting a Subcontract
To request a subcontract from another institution, organization or company the LDEO PI should prepare a proposal consisting of the following:

Cover Page (signed by PI)
Statement of Work
Budget with full LDEO Indirect Costs

Budget Justification
Curriculum Vitae of each PI
Proptrak

The LDEO PI processes the subcontract proposal through the usual LDEO/RA channels. Sufficient lead time should be allowed for the LDEO proposal to reach the other institution, organization or company for inclusion in their proposal if a deadline is involved. 

If funded, a subcontract award will be issued to Columbia University/LDEO.