These accounts are generally established with little or no restriction with the exceptions of activities of recharge center accounts and gifts for special purposes. Accounts are set up by the Acting Director of Administration as the result of gifts, appropriation of funds for a new purpose, or for institution or cost center operation expenses/recovery.
These accounts can be identified as follows:
6B-Ledger (Private Gifts):
6-42000 - 6-44xxx
6C-Ledger (Endowment Income):
6-46xxx thru 6-49000
Includes recharge center operating accounts, which are set up to allow for recovery on a per sample, per hour, etc., basis which allows for the purchase of supplies, payment of maintenance contracts, salaries, etc., to run and maintain equipment which has been purchased with government or other funds. If equipment is purchased with institutional funds, the cost is amortized into the recharge center based on estimated life of equipment. Generally any equipment with a cost of $500.00 and over and a life of 2 years or more is capitalized. Accounts should not run with a large surplus or deficit. To that end, costs and rates are to be reviewed on an annual basis.
Please see the Acting Director of Administration in regard to setting up this type of account and specific rules for running a recharge center.
Certain discretionary, division, faculty, incentive plan, and institutional research accounts also are part of the 4-Ledger.
6B-Ledger (Private Gifts)
Gifts received from foundations, corporations, and other sources are deposited into accounts in the 6B-Ledger.
Gifts can be:
for use by the Director as discretionary funds for general purposes of LDEO.
gifts received for specific purpose (i. e., gifts to be used for climate studies or company initiative) or project on which Indirect Cost Recovery (ICR) has been waived. These types could require deliverable progress reports or other information.
major division discretionary accounts reside in the 6B-Ledger; these are funds provided by the institution to cover divisional expenses, segregated expenses or other institutional related expenses, such as facility costs.
6C-Ledger (Endowment Income)
Accounts in the 6C-Ledger are supported by income from the LDEO separately invested and Pool II (University managed) endowment principal. Generally these funds are used at the discretion of the Director through allocation of budgets or transfer of funds.
Types of activities supported are:
- institutional research
- cost sharing
- salary reserves
- other institutional activities
Some endowment income is restricted for specific use (i. e., climate center activity, financial aid, etc.)
Please see the Acting Director of Administration with any questions regarding accounts in the 6C-Ledger.