Non-Government Billing Procedure

Not everyone may be familiar with the procedures used for billing to outside corporations, organizations, etc. Given below are the two different procedures used.

All non-government billings should be processed through Accounts Receivable in the Finance Office.

If you need to contact someone or have questions regarding the above, please contact either Angelina Calungcagin or Edie Miller.

By following the above procedure, Administration can then:

• provide uniformity of invoices, track past due balances, post payments in a timely and accurate manner and provide central record keeping for audit purposes.
• review billing for accuracy of rates used including administrative fees; for correctness of account(s) to be credited, for compliance with University policies and controls.
• review and verify that all expenses related to billing have been properly recorded and cost center operations have been credited.

If a work statement and budget are to be submitted to a corporation, organization, etc., and deliverables expected of you, it must have authorized institutional signatures.

These types of documents should be processed through the Office of Contracts and Grants. If you have questions regarding proper handling of these documents, please contact Maribel Respo.