NOTE: LDEO extensions are the last four digits of the direct number (845) 365-nnnn.
Serves the scientific staff and research administration on all matters of fiscal accounting for grants, contracts and other funding sources including recharge centers, gifts and endowments. Works closely with staff of University Controller's Office and LDEO Contracts & Grants on all matters related to accounting and reporting including closing of all restricted funds in accordance with University and Government standards. Monitors all institutional accounts including recharge centers, current use gifts and endowments for budget revisions, fund additions and other entries to accounts. Works with staff of University Controller's Office on all matters of Labor distribution accounting and Accounts Payable (A/P) including disbursement to vendors and reimbursement of LDEO staff. Prepares and monitors Trustees Budget working with the Columbia University Office Management and Budget on all institutional budget issues. Works closely with Controller's Office at Associate and Assistant Controller levels, Budget Office at the V.P. levels.
Nina M. Aguilar
Reviews and approves labor distribution submitted through the PAC system and is key contact for effort certification issues. Works with the Human Resources Department and Payroll Accounting Office to resolve problems or questions related to labor distribution. Monitors budgets for LRP, GSAS and Faculty Incentive accounts.
Responsible for Accounts Receivable (A/R), including invoice preparation, review of open A/R, and A/R collection. Accounts for billable charges of visiting scientists, students and professors including foreign visitors. Prepares and processes Cash Receipt Vouchers for submission to the University Bursar's Office. Supervises Petty Cash.
Sponsored Project Financial Specialist
Responsible for reconciliation, reporting and closing of sponsored research projects. Key contact on financial state of government and private projects.
Financial Services Assistant
Responsible for the updating of general projects and processing of various types of transactions (budgets, journal entries, recharge center billings, etc). Main contact for Procurement Card (P-Card) transaction processing and receipt retention.
Coordinator of Accounts Payable
Responsible for prompt and accurate payment to vendors. Supervises an Administrative Aide and the Travel Service Coordinator. In absense of Cashier, responsible for petty cash. Manages daily AP operations and is the key contact for inquiries. Handles wire transfers and subcontract payments.
Accounts Payable Assistant
Responsible for review and preparation of various types of vendor payments through the ARC system. Works closely with the Unversity A/P staff and LDEO staff on A/P matters.
Accounts Payable Assistant
Reviews travel and business expense reports for compliance with government and University guidelines and process them through the University AP/Car system. Distributes reimbursement checks and maintains files by traveler. Issues travel advances.