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Participant Support

We have received grants from DOSECC and NSF to offset workshop costs. Participants are responsible for making their own travel and lodging reservations. The cost of food at the ice-breaker, banquet, and one lunch will be directly covered by us. All other meals will be the responsibility of the participants, as will the cost of all alcohol. We have NSF and DOSECC funds to offset travel, food, and lodging costs up an amount as yet to be determined. Funds left over from unused domestic travel reimbursement will be used to subsidize any additional travel costs incurred by international colleagues.

Please note: The funds supplied to us for participant support are from the  US National Science Foundation and fall under the rules of US Law 49 USC §40118, which is commonly referred to as the “Fly America Act”. Under this law ALL travelers supported by U.S. government funds are required to use United States carriers. In specific, tickets (or documentation for electronic tickets) must identify the U.S.-Flag air carrier’s designator code and flight number. This seems to be true even if the non-U.S. carrier has a U.S. partner.

The text of the pertinent NSF rule is given in the attachment and at the following web site: http://www.nsf.gov/pubs/policydocs/pappguide/nsf08_1/aag_6.jsp#VIG1
 

Participant Reimbursement

All reimbursement will be handled by DOSECC. Keep all receipts and ticket stubs. Download DOSECC reimbursement form, fill out and send to Marjory Chelsea, Business Manager DOSECC: mchelsea@dosecc.org (801-583-2150, Ext. 101).

Or send to:

Marjory Chelsea
DOSECC, Inc.
P.O. Box 58857
Salt Lake City, UT 84158-0857

For a wire transfer, please note you will have to supply the following information when you turn in your travel receipts if you want your reimbursement to be sent as a wire transfer:

Bank Name:
Street Address:
Town/City:
Country:
Account number (best to send a voided check to DOSECC):
Swift Code:
IBAN (mandatory when sending Euros):

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