Ramp-up Procedures

Ramp-up Procedures: Overview

The week of June 22 began the ramping-up of laboratory research on campus, with June 24 the first day of return to campus for those deemed eligible.

During this initial phase, we have maintained no more than 30% occupancy on campus at any given time, and have gradually opened select buildings except for access by essential personnel and pre-approved Grab & Go pickups.

July 13 marks the start of a one-week transition to the second phase of our research ramp-up, which begins on July 20. While this phase will permit an increase in campus occupancy to 50%, all work that can be done remotely will continue to be done remotely.

As with our initial return date for Lamont, not everyone who is eligible to return can or will return on July 20. We will implement the return over a period of time to ensure continued compliance with University requirements, which are based on mandates by New York State and other authorities as well as public health direction.

We thank you for your ongoing patience and cooperation as we work to ensure the health and safety of the Lamont community.

We welcome your questions and concerns.


Groups A, B, & C

Group A: Those newly returning to work on campus as part of the research ramp-up.

If you are in this group (check eligibility), your access to campus will depend on meeting new requirements, most notably trainingCOVID-19 testing prior your return, and daily symptom self-check and attestation (via ReopenCU app or self-check website).

Group B: Those who have been on campus in connection with the performance of essential services prior to the research ramp-up.

If you are in this group, your continued access to campus since June 24 has depended on meeting some of the same requirements that apply to returning researchers, particularly the daily symptom self-check and attestation (via ReopenCU app or self-check website) and training.

Group C: Those not yet eligible to return to work on campus.

If you are in this group, you are not presently subject to the new requirements. You may pick up materials for remote work only after your request has been approved by the Director. See the Grab & Go Procedures below for instructions.

Related resources from the COVID-19 Resource Guide for the Columbia Community:

Research Ramp-up Begins

Research Ramp-up Framework


Grab & Go Procedures

  1. If you require materials to work from home, request a visit clearance from your Associate Director.
  2. Once permission is granted by the Associate Director, your name will appear on this COVID Grab and Go Approval Log. Please stick to your appointed schedule.
  3. On the day of your visit, complete the daily symptom self-check and attestation via ReopenCU app or self-check website.
  4. Upon entering a building, scan the QR code and follow instructions to complete a short check-in form, or link directly to the check-in form (ldeo.columbia.edu/check-in).
  5. While on campus, wear a face covering, maintain social distancing, and do not loiter on campus or visit others. See Campus Rules & Services below for details.

Eligibility & Authorization to Return

First, check your eligibility and schedule for returning to campus.

If you are eligible to return and plan to do so, you must comply with all of the following requirements to be authorized to return to campus:

  1. Complete required training.
  2. Complete required COVID diagnostic test* prior to your return to work.
  3. Conduct daily symptom self-check and attestation via ReopenCU app or self-check website. 
  4. Adhere to your assigned work schedule and lab/workstation.
  5. Upon entering a building, scan the QR code and follow instructions to complete a short check-in form, or link directly to the check-in form (ldeo.columbia.edu/check-in)

*Please arrange an approved testing option that is convenient for you. For those unable to find a convenient Columbia/NYP facility, development of testing options for Lamont staff living outside of New York City is underway.


Campus Rules & Services

General Conduct

  • Do not come to campus if you feel sick or display any symptoms.
  • Do not bring guests or visitors to campus.
  • Maintain social distancing (6’) at all times.
  • Wear personal face covering while commuting and University face covering on campus.
  • Wear face covering at all times indoors when in shared labs or public spaces.
  • You may remove face covering if you are alone in a private office exclusively used by you.
  • Keep your hands and work surfaces clean and disinfected, especially in shared research areas.

Building Access

  • Use only main entrances to buildings. Bring your key.
  • Upon entering a building, scan the QR code and follow instructions to complete a short check-in form, or link directly to the check-in form (ldeo.columbia.edu/check-in).
  • All other doors are emergency exits. Some will be designated for service workers' use.
  • If your research requires the opening of a loading dock, contact Safety & Security Office in advance (security@ldeo.columbia.edu / 845-365-8822).
  • Building entrances must be kept locked. Do not unlock or prop open doors.

Inside the Building

  • Do not occupy any shared office or conference room.
  • All bathrooms are single occupancy. Knock before entering. Ignore gender if necessary.
  • Alcohol spray bottles are provided in bathrooms so you may disinfect toilet seats if desired. Wipe dry with toilet paper. Do not flush paper towels.
  • Use open staircases within buildings when possible. Closed stairwells should be reserved for fire escape and service workers.

Food & Food Service

  • If you bag your own lunch, please eat in your office or a common area when social distancing can be maintained.
  • Outdoor dining is recommended.
  • Cafeteria service is available. You can pre-order/pre-pay, pick up, and go.
  • Limited seating is available in the cafeteria, if needed, but only one person per table.
  • Dispose of food waste in trash receptacles outdoors or in corridors. Do not dispose of food waste, or keep food, in your office. Never bring food or drink into a lab.

Shuttle Service

  • Express shuttles* to Lamont from Morningside run at 8 AM and 10 AM. Express shuttles from Lamont to Morningside run at 4 PM and 6 PM. These times are designed to support work shifts of 8 AM to 4 PM and 10 AM to 6 PM.
  • Midday shuttles between Lamont and Morningside are available, but are shared with other University groups and may be crowded. We strongly advise you to avoid using them.
  • You must have a Columbia University ID to use any shuttle service. No guests or visitors are permitted. There are no exceptions.

*Reservations are required. Please use your UNI with this Shuttle Reservation Sign-up Sheet to make your seat reservation. There are only 10 seats available on each run.


Lab Rules

Disinfection

  • Nitrile gloves, disinfectant wipes, and/or alcohol spray bottles with paper towels are provided so you can disinfect your shared workstations/labs before use.
  • Custodians only clean/disinfect bathrooms and high-touch public areas.

PPE

  • We provide gloves, face coverings, and disinfectant supplies for COVID protection on campus.
  • Please do not use PPE supplies wastefully or remove them from campus.

Lab Coats

  • Lab coats are required for use of hazardous chemicals.
  • Install your personal nametag on your lab coat. Never wear someone else’s lab coat
  • Lab coats may be worn in transit between lab rooms, but must be left in the lab if going elsewhere, such as outside, to the bathroom, or your office.
  • Leave your lab coat in the hamper for laundering when you take a fresh lab coat.
  • Be mindful to minimize the environmental impact of excessive laundering.

Questions?

We welcome your questions and concerns.