Appendix 1:

Administration and Staff Departments

Administration

Barnard Board of Trustees

Website: http://www.barnard.edu/catalog/dir/trustees.php

Size: 38 members

Functions: responsible for the management of Barnard’s endowment and for the long-term success of the institution

Office of the President

Office of the President

Office Location: 109 Milbank

Phone: (212) 854-2021

Website: http://www.barnard.columbia.edu/president/index.html

Size: 5 (including the President, Judith Shapiro, as well as the Secretary to the Board of Trustees)

Functions: chief executive office of the College; reports regularly to the Board of Trustees

Chief Officers of Administration

Website: http://www.barnard.edu/catalog/dir/admin.php

President: Judith R. Shapiro

Provost and Dean of Faculty: Elizabeth Boylan

Vice-President for Finance and Planning: Gregory N. Brown

Dean of the College: Dorothy S. Denburg

General Counsel: Michael S. Feierman

Vice-President for Administration: Lisa Gamsu

Associate Vice President for Communications: Elizabeth Gildersleeve

Vice-President for Institutional Advancement: Cameran Mason

Office of the Provost and Dean of the Faculty

Office Location: 110 Milbank

Chief Contact: Elizabeth Boylan, Provost, eboylan@barnard.edu

Staff size: 6 (including the Provost and Associate Provost)

Website: http://www.barnard.edu/provost/

Functions: oversees all Barnard academic departments and programs, guiding faculty appointment and advancement decisions and developing the academic budget among other duties; watches over Barnard Information Services (library programs) as well as the Barnard Center for Research on Women

Recent Developments: aided in design and programming for Nexus plans; coordinated $8 million renovation of science facilities; led systematic review of College’s general education requirements leading to new curricular requirements for students entering in Fall 2000

Office of Institutional Advancement

Chief Contact: Cameran L. Mason, Vice President for Institutional Advancement

Website: http://alum.barnard.edu/site/PageServer?pagename=giv_staff#annual

Staff size: app. 60

Functions: oversees alumna affairs, giving, publicity, and research to improve and promote Barnard College; an umbrella body including Alumnae Affairs, The Barnard Fund, Communications, Development, Events, Institutional Support, Major Gifts, Media Relations, Planned Giving, and Research

Alumnae Affairs

Chief Contact: alumnaeaffairs@barnard.edu; or Marilyn Chin, mchin@barnard.edu

Staff size: 9

Website: http://alum.barnard.edu/site/PageServer?pagename=alu_homepage

Functions: coordinates reunions and other events and programs for Barnard alumnae; oversees various on-campus benefits for alumnae including auditing and career counseling

Barnard Magazine

Chief contact: alumnaeaffairs@barnard.edu; or Dimitra Kessenides ’89, Editor, dkessenides@barnard.edu

Staff size: 3 editorial/directorial staff members

Website: http://alum.barnard.edu/site/PageServer?pagename=alu_mag_top

Functions: publishes the Barnard alumnae magazine quarterly

Communications

Chief Contact: Elizabeth Gildersleeve, egildersleeve@barnard.edu

Office Location: 8 Milbank Hall

Phone: (212) 854-2037

Website: http://www.barnard.columbia.edu/newscenter/index.html

Functions: according to the News Center website, “works to raise Barnard's profile among key audiences, and build understanding of its unique niche in higher education; responsibilities include media relations, publication design and production, editing of the College's web site, and work on major event planning”; manages the Barnard News Center

Office of the Dean of Studies

Location: 105 Milbank

Phone: 212-854-2024

Chief Contacts:

-Dean of the College: Dorothy S. Denburg, ddenburg@barnard.edu

-First-Year Class Dean: Lisa Hollibaugh, lholliba@barnard.edu

-Sophomore Class Dean: Vivian Taylor, vtaylor@barnard.edu

-Junior Class Dean: James Runsdorf, jrunsdor@barnard.edu

-Senior Class Dean: Aaron Schneider, aschneid@barnard.edu

-Dean of Studies: Karen Blank, kblank@barnard.edu

-Dean for Student Development and Director of Transfer Student Services: Marjorie Silverman, msilverm@barnard.edu

-Study Abroad Advisor: Hillary Lieberman Link, hlink@barnard.edu

-Pre-Professions Advisor: Adjua Starks-Allan, astarksa@barnard.edu

-Health Professions Adviser: Ani Bournoutian, abournou@barnard.edu

-Pre-Law Adviser: Christina Kuan Tsu, ckuantsu@barnard.edu

Website: http://www.barnard.edu/dos/about.html

Function: advise students on academic and postgraduate choices

Office of Finance and Planning/Planning and Research

Office Location: Milbank 101

Chief Contact: Gregory N. Brown, Vice President for Finance and Planning, gbrown@barnard.edu

Website: http://www.barnard.columbia.edu/opir/

Functions: according to website, gathers “…analyses and information that form the basis of the major planning initiatives at the College” and “…coordinates data retention and reporting requirements of the College to outside agencies, such as the College’s accreditation associations”

Office of the General Counsel

Office Location: Elliot Hall, first floor

Chief Contact: Michael S. Feierman, Esq.; General Counsel; mfeierman@barnard.edu

Website: http://www.barnard.columbia.edu/gencounsel/index.html

Staff size: 4

Functions: as stated on the Office of the General Counsel webpage, “provides general legal counsel” for the school, advising on “the legal ramifications of College policy and decision-making” and compliance with federal, state, and local laws; responsible for risk management and designing the College’s emergency management plans

Operations and Purchasing Staff Departments

Operations and Purchasing Staff Departments includes: Facilities, Dining Services, Residential Life, Academic Technologies, Purchasing, the Controller’s Office, and Document Services. These departments collectively employ nearly 300 staff members.

Facilities

Office Location: 105 M Barnard

Phone: (212) 854-2041

Chief Contact: Julio Vazquez, Director, jvazquez@barnard.edu

Website: http://www.barnard.edu/facilities/service.html

Staff size: app. 74; The Facilities staff includes the following: 10 upper administrators and managers, 5 HVAC mechanics, 2 plumbers, 1 locksmith, 6 building mechanics, 2 carpenters, 2 painters, 1 mason/roofer, 19 daytime custodians, 16 evening custodians, 3 midnight shift custodians, 5 site superintendents, and 2 grounds maintenance workers.

Functions: The main responsibilities of Facilities are the maintenance, repair, cleaning and renovation of the academic buildings, residence halls, grounds and infrastructure of Barnard College. Facilities is responsible for securing a number of private services for the campus including: trash and recycling pickup, hazardous and universal waste pickup, and energy management consultation to aid in obtaining viable electricity and fossil fuel providers.

Management

Director: Julio Vazquez

Phone: (212) 854-6937

Personal Info:

-joined Barnard in November 2003

-Master’s in Urban Planning from Hunter College

-Bachelor of Science from the City College of New York

Assistant Director: Daniel Davis

Phone: (212) 854-6939

Manager of Maintenance: Peggy Keefe

Phone: (212) 854-6985

Manager of Administrative Services: Monique Folk

Phone: (212) 854-2712

Manager of Housekeeping: Carol A. Wynne

Phone: (212) 854-6986

Contracted Services

Trash and Recycling Pickup: Action Carting

Chief Contact: Adam Pasqual

429 Frelinghuysen Ave.

Newark, NJ 07114-1426

Phone: (973) 623-7600

Hazardous and Universal Waste Pickup: Radiac Research Corporation

33 S First Street


Brooklyn, NY 11211


Phone: (718) 963-2233

Fax: (718) 388-5107

Electricity and Fossil Fuel Obtainment: Luthin Associates, Inc.

Website: http://www.luthin.com/

Electricity Supplier: Suez Energy North America, Inc.

Website: http://www.suezenergyna.com/

Fossil Fuel Supplier: Hess Corporation

Website: http://www.hess.com/index2.aspx

Dining Services

Office Location: Hewitt mezzanine

Phone: (212) 854-6647

Chief Contact: Al Sorbera, Director, asorbera@barnard.edu; Goldi Juer, Director of Operations, juer-goldi@aramark.com

Website: http://www.campusdish.com/en-US/eCampus1/Barnard

Staff size: app. 70

Functions: operates Hewitt Dining Hall, Java City, and Catering Services

Management and Staff

The Dining Services staff includes 7 administrators and managers, as well as 62 hourly staff (this composite number includes full and part-time non-managerial staff). It is important to note that Barnard Dining Services has recently undergone significant management personnel changes. Jason Williams, Assistant Director and Ronnie Henderson, Food Production Manager, were hired in Summer 2005. Jack Scaccio, Retail (McIntosh) Manager and John Casale, Catering Manager were hired in Summer 2006.

Important Contacts

Management

Director: Al Sorbera

Phone: (212) 854-6663

Fax: (212) 851-7740

E-mail: asorbera@barnard.edu

Note: Mr. Sorbera manages both Hewitt and JavaCity Dining operations.

Assistant/Front-End Director: Jason Williams

Phone: (212) 854-9915

Fax: (212) 851-7740

E-mail: williams-jason@aramark.com

Note: Mr. Williams largely manages the front-end, or customer service end of Dining Services. Thus, he is responsible for being on-site during service hours, responding to immediate operative concerns, ensuring student and faculty satisfaction, responding to comment cards, etc. Mr. Williams began as Assistant Director in the 2005-2006 school year.

District Manager: Jack Freedman

E-mail: freedman-jack@aramark.com

Note: Mr. Freedman visits Barnard app. only once a week. Previous to being District Manager, he worked at Barnard as the Senior Executive Chef. He has been a chief contact for the Local Foods Initiative in coordination with the student group BarnardEarth.

Food Production Manager: Ronnie Henderson

Phone: (212) 854-6601

Fax: (212) 851-7740

E-mail: henderson-ronnie@aramark.com

Note: Mr. Henderson began as Food Production Manager in the 2005-2006 school year.

Catering Manager: John Casale

Note: Mr. Casale was recently hired and will begin in the 2006-2007 school year.

Retail (McIntosh) Manager: Jack Scaccio

Note: Mr. Scaccio was recently hired and will begin in the 2006-2007 school year.

Office Manager: Vesna Lakic

Phone: (212) 854-6647

Fax: (212) 851-7740

E-mail: lakic-vesna@aramark.com

Administrative Coordinator: Licia Stroub

Phone: (212) 854-6642

Fax: (212) 851-7740

E-mail: lstroub@barnard.edu

Kosher Supervisor/Mashgiach: Rabbi Ian Shaffer

Phone: (212) 854-6590

Fax: (212) 851-7740

E-mail: shaffer-ian@aramark.com

Residential Life and Housing

Office Location: first floor Sulzberger, directly beyond security desk

Phone: (212) 854-5561

Chief Contact: Annie Aversa, Director, aaversa@barnard.edu

Website: http://www.barnard.columbia.edu/reslife/

Staff size: 138

Functions: facilitates room selection and changes, oversee check-in and check-out, manages Residential Advisor program and Special Interest Housing, hosts programs such as the First Year Experience and the Senior Year Experience that ease students’ transition into and out of college

Management and Staff

Residential Life employs 52 RAs, 60 Desk Attendants, and 14 Graduate Hall Directors, and 12 full-time managerial staff. The hierarchy of residence hall staff is as follows, in order of increasing responsibility: RAs, Graduate Hall Directors (GHDs), Area Directors (ADs), Area Managers (AMs), and the Director of Residential Life and Housing. Graduate Hall Directors are grad students who are employed by ResLife part-time to provide support for RAs and advise Special Interest Housing. The four Area Directors are professionals who oversee all programming and administrative aspects and offer counseling and referral services in the residence halls for which they are responsible. The Area Manager oversees operation of the reception desks and the ResLife Office. Of particular interest to sustainability initiatives, the Area Manager manages the furniture replacement program, coordinates with Facilities on maintenance repair work, and assists in policy development and implementation. The Director of Residential Life, in addition to expected duties, is also responsible for supervising the Dining Services Director’s operation of Dining Services, for all discipline within residence halls, and for serving on various powerful campus committees.

Important Contacts

Management

Director: Annie Aversa

Phone: (212) 854-5561

E-mail: aaversa@barnard.edu

Area Manager: Lillian Caddle

Phone: (212) 854-8143

E-mail: lcaddlel@barnard.edu

Contracted Services

Laundry Machine and Dryer Vendor: Teddy Mottola

Cathedral Gardens Furniture Vendor: John Savoy Furniture

Chief Contact: Ed Aslanian

Phone: (973) 331-1671

Academic Technologies (AT)

Note: Academic Technologies is under the broader division of Information Technologies

Location: Lehman Computer Center, first floor Lehman

Chief Contact: Mary Ellen Tucker, Director, mtucker@barnard.edu

Website: http://www.barnard.columbia.edu/at/

Staff size: 11 full-time

Functions: according to the website, supports “the academic computing needs of the College including desktop support, building academic websites, CourseWorks, and other web-based applications and training;” divided into two subunits, with Residential Computing addressing student concerns and Educational Technologies addressing faculty and staff concerns

Residential Computing

Chief Contact: Megan Westerby, Manager, mwesterby@barnard.edu

Website: http://www.barnard.edu/resnet/

Staff size: 4 administrative staff, several student Residential Computing Assistants (RCAs)

History: created in August, 1997

Function: offers student computing support; manages the 3 major Barnard computer labs (Lehman, Brooks, and Sulzberger Labs); Lehman Computing Consultants and student Residential Computing Assistants (RCAs) work to solve the computing problems of students on a drop-in basis; student-manned Help Desk responds to calls and emails from students, faculty, and staff; RCAs run two annual computing awareness events called “Love Your Computer Week” and “Kömputerfest”

Educational Technology

Website: http://www.barnard.edu/edtech/

Chief Contacts: Pankaj Singh, Associate Director, psingh@barnard.edu

Staff size: 2 full-time, with 7 student employees

Functions: offers faculty and staff computing support; holds annual Faculty Technology Workshops to teach faculty about use of Course Works, Powerpoint presentations, and other classroom uses of the internet and digital media; designs and maintains departmental websites

Purchasing

Office Location: lower level McIntosh

Phone: (212) 854-5204

Chief Contact: Paula Newman, Director, pnewman@barnard.edu

Website: http://www.barnard.columbia.edu/purchasing/index.html

Staff size: 5

Functions: handles purchasing and procurement for academic, administrative, and staffed departments; manages Stores; performs a host of other duties including coordinating payments between Barnard and Columbia accounts, sending out telephone bills from Columbia University to Barnard departments, handling telephone requisitions, etc.

Note: The Director of Purchasing, Paula Newman, is retiring and so has compiled a binder full of general information about purchasing to assist the next director. This binder is labeled the Big Book of Purchasing and is available in the Purchasing Department. The Big Book contains information on the specific duties of individuals within the department, as well as information regarding the major functions of the department and examples of important forms used in Purchasing; it could be a helpful resource for further information on Purchasing.

Management and Staff

The Purchasing staff includes the following: 2 directors, 1 assistant, and 2 stores clerks.

Purchase Requisition Procedure

The standard protocol for making a purchase at Barnard is this:

1) A Purchase Requisition form is filled out by an individual professor or staff member and submitted to Purchasing. A specific vendor, brand, or model may be requested on the form.

2) If Purchasing recognizes that a professor is receiving grant funding (demarcated by a “1” in the “Account No” space on the Purchase Requisition form), then the Purchase Requisition Form is sent immediately to the Controllers Office. The Controllers Office determines appropriate vendors for purchases made under grant funding, as grants often have specific limitations or criteria for how money may be spent.

3) If a professor or staff member is not receiving grant funding, Purchasing handles the Purchase Requisition form. Purchasing may override the requested vendor, brand, or model if it knows of a less expensive option. Purchasing ensures that there is enough funding in the budget of the professor or staff member’s department to cover the expense.

4) Purchasing sends a Purchase Order to the vendor and an invoice to the Controllers Office. The Controllers Office is responsible for actual payment.

5) Purchasing receives the shipped item(s) at its Central Receiving dock (located at 76 Claremont Ave.).

Important Contacts

Douglas Maget, Director

Phone: (212) 854-5204

Email: dmaget@barnard.edu

Controller’s Office

Location: 15 Milbank

Phone: (212) 854-7630

Functions: manages payment and record-keeping for purchases of Barnard faculty and staff; coordinates vendor choice for faculty with governmental or private grants; oversees and keeps records for student, faculty, staff, and administration pay

Document/Print and Copy Services

Location: 13 Milbank

Phone: (212) 854-2087

Chief Contact: Alan Anderson, Director, aanderso@barnard.edu

Website: http://www.barnard.columbia.edu/offsvcs/ds.html

Functions: provides analog and digital copying, offset printing, folding/cutting and bindery services, fax services, and Adobe Acrobat (PDF) file conversion; responsible for determining vendor for all of school’s paper; part of larger Office Services department

A note on sources:

This information was taken from the Barnard College websites listed under each section and reflects departmental status as of 2006. Check current websites for up-to-date information.